Job Description

Job Description

About the Role

We’re seeking a Document Control Specialist to join our onsite team in Defiance, OH. This is a standalone role working directly at the construction site and reporting to the Engineering Manager. The specialist will be responsible for receiving, managing, and distributing engineering and vendor documentation throughout the lifecycle of large, multi-million/billion-dollar construction projects. This includes handling frequent revisions, ensuring document accuracy, and maintaining complete, up-to-date project records.

Key Responsibilities:

Engineering Drawings Management:

• Receive, log, track, and distribute engineering drawings (PDF, AutoCAD, or other formats).
• Manage continuous revisions, ensuring contractors and teams always have the latest approved versions.
• Maintain accurate hardcopy binders of drawings and documentation for onsite reference.

Document Control & Distribution:

• Manage incoming and outgoing documentation, assigning unique identification numbers and tracking all transmittals.
• Ensure proper document security, version control, and archiving in both electronic systems and physical files.
• Record and maintain up-to-date project logs, including drawing/document lists, check-out logs, transmittals, inspections, and permits.

Vendor Documentation:

• Receive, review, and organize manuals, specifications, and vendor drawings.
• Ensure vendor documents are properly saved in the internal document management systems and distributed to the right stakeholders.

Commissioning & Close-Out Activities:

• Support the commissioning of ~400 systems by populating documentation and coordinating contractor information into master records.
• Assemble, maintain, and update physical binders of commissioning documentation, sign-offs, and as-built records.
• Upload and historize all close-out documentation into the plant’s Autodesk Vault system.

Day-to-Day Operations:

• Perform document-related tasks such as printing, plotting, scanning, emailing, and filing.
• Keep documentation workflows organized and on schedule to support fast-paced construction and engineering operations.

Tools & Systems You’ll Use:

• Microsoft Office Suite (Excel, Word, PowerPoint)
• SharePoint for document sharing and collaboration
• Autodesk tools (AutoCAD, Vault Historian, Navisworks)
• Bluebeam and other PDF editing tools (e.g., PDF Writer)
• Internal document management systems for logging and distribution

Requirements:

• 5+ years of experience in document control (preferably in large-scale construction or engineering projects).
• Strong background in managing engineering drawings with frequent revisions.
• Experience supporting large, multi-million/billion-dollar projects.
• Highly organized, detail-focused, and comfortable managing high volumes of documentation.
• Ability to work independently as the primary onsite document control resource.
• Strong communication skills to collaborate effectively with engineers, contractors, and project managers.

Work Environment:

• Full-time onsite role based in Defiance, OH.
• Initial training week in Anderson, SC, followed by ongoing onsite responsibilities.
• Requires handling physical files, binders, and equipment.
• Fast-paced construction project environment with collaboration across engineering, vendor, and contractor teams.

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